Site Enrollment

The Site Enrollment screen allows Sponsors to enter their Site Enrollment and eligibility data for each of their sites. The site must have an active approved application within the system.

Once site-level October claim data has been entered into the system, the system will automatically pre-populate the Operating Days and Number of Meals Served fields on the Site Enrollment screen with the respective October claim data resulting in no need to re-enter the data into the system. This will become effective in 2013, using October 2012 site-level claim data. The Sponsor is responsible for entering Enrollment and Eligibility data based on the last operating day in October.

1. On the blue menu bar, select Applications. The Applications menu screen displays.

2. On the menu, select Site Enrollment. The Site Enrollment list screen displays.

1. On the blue menu bar, select Applications. The Applications menu screen displays.

2. On the menu, select Site Enrollment. The Site Enrollment list screen displays.

3. Select Modify next to the year that you would like to enter data into the Site Enrollment screen. The Site Enrollment Site List screen for the designated reporting month is displayed.

4. Select a specific site. The respective site’s Site Enrollment screen is displayed.

5. Enter Enrollment and Eligibility data based on the last operating day of October.

6. Select Save. A confirmation screen displays.

7. Select <Edit to return to the Site Enrollment screen.
-OR-
Select Finish to return to the Site Enrollment list screen.

Note: The form is automatically submitted when all required fields have been completed without errors and the user selects the Save button. If you do not correct the errors, the form status is “Error”.

1. On the blue menu bar, select Applications. The Applications menu screen displays.

2. On the menu, select Site Enrollment. The Site Enrollment list screen displays.

3. Select Modify next to the year that you would like to enter data into the Site Enrollment screen. The Site Enrollment screen for the designated year selected is displayed.

4. Select DELETE on the Edit menu in the top-right corner.

5. The system transfers you to the bottom of the screen and a warning message is displayed.

6. Select the Delete button at the bottom of the page. A confirmation message displays.

7. Select Finish.

WARNING: Only Site Enrollment forms that have not been submitted can be deleted. Selecting the DELETE button permanently deletes the Site Enrollment form from the system. It will not be recoverable once deleted.

1. On the blue menu bar, select Applications. The Applications menu screen displays.

2. On the menu, select Site Enrollment. The Site Enrollment list screen displays.

3. Select Admin next to the year that you would like to update. The Site Enrollment screen for the designated school year selected is displayed.

Note: The Admin option is not available if the form status is “Not Started” (i.e., the Sponsor has not started to work on the Site Enrollment report).

4. Enter information in the Internal Use Only section.

5. Select Save Internal Use Only.

TIP: If you are viewing the form and have the security rights to update the Internal Use Only section, the user can also select INTERNAL USE ONLY on the Edit menu in the top-right corner of the application screen to access the Internal Use Only section of the screen.